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To Do or Not To Do.... Lists!

Posted By Administration, Thursday, July 20, 2017

 

 

 

Whenever I see an article about organizing your workday, I read it.  I am always looking for new and better ways to remind myself, organize myself, clean up myself and am still looking for the perfect solution.

One of the topics always covered in these articles is the TO DO list.  I love To Do Lists, and have tried many times to organize myself with them.  Daily distractions are the bane of organization, and To Do Lists are the key to overcome this.  I asked people in varying positions in my office and found that everyone in fact uses To Do Lists, but in different ways:

Typed To Do Lists  
I have a Word version set up as a table with a column to check off when an item is done.  The advantage to this (or similar in Excel) is that you can sort and resort depending on your changing priorities.  Sometimes I print these out in different colored paper to catch my eye or to make a priority list for a specific topic or project; or on card stock vs. paper.  I have also color-coded items to set priorities.

Notebook
I’ve used special notebooks to keep my To Do list so that I can always grab it when I need it.

iPhone
The iPhone has built in apps for “Notes” and “Reminders”.  Since we always have our phones, we can access our To Do lists easily from anywhere.

Outlook             
I’ve used Outlook Tasks; and I have also put “to do” items on my calendar so they pop up as a reminder.  If you share your calendar with others, the key here is to mark the calendar time to show the listed task time as “free” not “busy”.

Post Its

One of my principals uses a To Do list but uses Post-its as a triage tool, so that those specific individual items get done the same day and he can throw away the Post-it.

Index Cards
We have card stock cut into index-card size, with our logo and a grid on it.  Another of my principals uses these so he can carry it in his jacket pocket when he goes out of the office or works from home.  This same principal tells me he sometimes adds a completed task onto his list just to get the psychic boost of then crossing it right off!

One More – A Great Idea

I recently read an article that made a lot of sense to me.  Most of the articles on To Do lists talk about having a list and giving the items rankings so they are prioritized.  I often think EVERYTHING on my To Do List is a priority, so that doesn’t work so well for me.  However, this article made the case for a To Do List each day with only TWO items on it.  The items should be chosen because (1) they have been put off and are now weighing on you, or (2) accomplishing it will create a sense of happiness in achieving a goal.  I agree with the first reason, since I am a great believer in guilt as a motivator.  I would be concerned about the second reason, since many unimportant things can create happiness but not accomplish things that really need to be done.   I have taken this advice, however, and each day I put a short list on a Post-it of 3 to 5 items , depending on how big the tasks are.  I hang the Post-it at the bottom of my monitor so it is always visible throughout the day.  This doesn’t eliminate my overall very large To Do list, since you can go to that if you complete your top 3.  BUT, you need to put a laser focus on those 3 to 5 items.  We all wear many hats, and it’s too easy to be diverted by someone showing up at your desk or choosing a quick little set of tasks to feel something has been completed, but effectively taking time away from the big ones.

Stephanie Kirschner, our Executive Director, presented a webinar very recently that touched on some of the above, but also include valuable tips on determining your productive time of day, productivity software, and maintaining perspective.  You can access the recorded program here.

What do you do to keep yourself organized and performing?   Share them in the comment box below. I’m always happy to get more ideas.

 

 

Pat Leyden, CDFA is the Vice President, Facility Security Officer for WSP in New York.

 She serves as the 2017-2018 SDA National Treasurer 

Tags:  Organized  SDA  Society for Design Administration  To Do List 

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SDA National President Message - July 2017

Posted By Administration, Wednesday, July 12, 2017

It's a new term and our 2017-2018 SDA National President, Sabrina Heard, CDFA is taking a new approach to her monthly President's Message. See what Sabrina shares as she debuts her new message format using video. We're trying hard to use more technology here at SDA and this is just another example of our initial efforts to advance that process.

We look forward to your comments.  Be sure to share them in the comment section below. 

Tags:  SDA  Society for Design Administration 

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Welcome to Our Newest SDA Members

Posted By Administration, Wednesday, July 5, 2017
Updated: Wednesday, July 5, 2017

Please join us as we welcome our newest SDA members:

First Name Last Name Chapter
Meredith Cleary Member-at-Large
Avery Coleman Atlanta
Lisa Couch Orlando
Rusheen Dixon Member-at-Large
Leatrice Echols San Diego
Jo Faulk Member-at-Large
Dianne Kilinski Orlando
Melissa Kisicki Denver
Danielle Lantta Portland
Jenny Lockheimers San Diego
Jeffrey Margolis New York
Allene Mattson Seattle
Linda Nelson Minneapolis/St. Paul
Rosie O'Leary San Antonio
Debbie O'Reilly San Antonio
Carolina Ortiz New York
Karen Roman Denver
Anne Scavotto New York
Laura Wireman Member-at-Large

Be sure to connect with our newest members via SocialLink and join in the discussions!

Tags:  SDA  Society for Design Administration 

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EDSymposium17 - Reflections from Our PPC Development Grant Winners

Posted By Administration, Tuesday, June 27, 2017
Updated: Monday, June 26, 2017

Our EDSymposium17 Past Presidents Council (PPC) Professional Development Grant winners have returned from EDSymposium17 in Minneapolis, MN and have written their required reports to share with our members about what they learned and gained from attending the conference. What we hear over and over again is the power of the networking opportunities while attending EDSymposium, as well as all of the educational programs that are so useful in making the job of an A/E/C administrator easier. 

Click here to download the entire article that contains first-hand perspectives from Cynthia (Cindi) Gardner, CDFA of Orlando, FL who was our first-time attendee grant recipient and from Jennifer Greene of New York, NY who was our returning attendee grant recipient.  

What did you gain from attending EDSymposium17?  Share your comments below.

 

Tags:  EDS17  EDSymposium  SDA  Society for Design Administration  What I Learned 

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2016-2017 ANNUAL BUSINESS MEETING

Posted By Administration, Wednesday, June 14, 2017
Updated: Tuesday, June 13, 2017

The conference room of the Minneapolis Millennium Hotel was the place to be on Saturday morning, May 13th, 2017.  The delegates from our local chapters and Canada along with EDS attendees came together to discuss proposed bylaw amendments, hear the State of the Society, and take part in parliamentary procedures.  Many wonderful and exciting accomplishments were achieved during the last term.  If you were not able to join us and experience the Annual Business Meeting in person we have made several options available to keep you up to date on the goings on of your organization.  The 2016-2017 State of the Society Power Point Presentation can be viewed here.   If you want to hit a few of the highlights the 2016-217 Annual Business Meeting in Brief can be read here.

In May 2016, the previous strategic plan was revisited and adjusted to meet our current goals.  As we continue to move into a more virtual, technology-based world, we strive to keep our organization on pace.  To achieve this, we focused our attention on ways to open our educational venues and resources to encompass, accommodate and attract larger audiences and to bring a greater awareness to the organization. Meeting the technology evolution head on has become our strategy for increasing and retaining membership as well as gaining revenue without increasing member dues.  By striving to remain the “go to” resource for industry information with relevant educational topics and industry appropriate programs, we addressed this in the following ways. click here to continue to the complete 2017 Annual Report

 

Monica Hodges, CDFA is the 2016-2017 SDA National President.

She is the Office Manager for Barker & Associates, Inc. in San Antonio, Texas.

Tags:  Annual Business Meeting  EDS17  SDA  Society for Design Administration 

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