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Creating a Habit

Posted By Administration, Thursday, April 30, 2015
Updated: Monday, April 27, 2015

Does your desk look like a tornado?  Mine usually does because I am a paper pusher.  I take papers and then I process them and they leave my desk, but in the meantime my desk looks unorganized.  I have tried many different ways to keep my desk cleaned off of the paper because the as the saying goes… ‘a messy desk means a messy mind’.  I am normally a very organized person and I can put my hands on the item that I am looking for on my desk within about 20 seconds.  But…

As I get older, it is driving me crazy.  I made a deal with my brain.  I would try to keep my desk mess to a minimum.   I knew that I had to create a habit of cleaning my desk and that it would take me 21 days.  After 23 days, I have done a pretty good job of keeping the paperwork to a minimum.  I have created a one touch policy – only touch the paper once and don’t put it in a pile (this has helped the most).  I have also started sending people to the correct person instead of work flowing through me.  The one thing that has stood out in this process is how impressed everyone has been on my progress and that they noticed.  So I ask myself, "Why didn’t I do this years ago?"

What about you?  Is your desk neat and tidy, or full of piles of paper?   Share your greatest tip for keeping a clean desk in the comment section below.

 

 

Sabrina Heard, CDFA, is Office Manager with Randall-Paulson Architects in Roswell, Georgia. She currently serves as the SDA National Treasurer. 

Tags:  Daily Habit  Organization  Society for Design Administration 

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Welcome to the New SDA Blog

Posted By Administration, Monday, April 20, 2015
Updated: Monday, April 20, 2015

Selecting a Mover – the Make or Break of Any Office Relocation

By: Sarah Wallace, CDFA, LEED Green Associate


One of the most intimidating responsibilities facing an office manager can be an office relocation.  And one of the most important decisions you have to make is selecting the relocation company.  Here’s a quick recap from my selection process.

Step 1:  Confirm all the Details

When your company prepares for a move, you will certainly get inundated with phone calls from several office relocation companies who are anxious to set-up a meeting right away.  I recommend that you wait until you have the basic parameters of the move confirmed (date, items to move, items to liquidate, etc.)  I downloaded the Office Relocation Checklist from the SDA website to help make sure I addressed all aspects as I went through the process. 

Confirm the available times for office relocations with both your existing and new property management companies.  Often times they require moves to be after business hours or on the weekend.  You will need to coordinate the selected date with your IT and Telecommunications to ensure your infrastructure has the required time to ensure they are operational when needed.

Confirm what items are to be relocated from work stations to contents.  If there are items that will not be relocated, perhaps there is an opportunity to negotiate with the new tenant for these items or you can request a separate quote for liquidation of those items when you meet with the relocation companies.

I put removable stickers on all items that either said “Move,”  “Stay,”  or “Donate” to assist with easy identification during walk-throughs with moving companies and the new tenants.   

Step 2: Meet with at least 3 movers

I set-up appointments with prospective movers 6 weeks prior to the move and they all provided full proposals within a week following our meeting.  I asked other SDA members in Atlanta for recommendations, which was also a great resource.  I created a simple spreadsheet listing the proposed services and total anticipated costs for all companies.  Be sure that you clarify if the proposed amounts are “not-to-exceed” or if you will be charged for additional time if your move exceeds the anticipated amount of time. 

We actually had two separate moves; the first was our storage unit, and the second was the office itself.  I would encourage you not to underestimate the intangible value of repore when you evaluate the proposals.  While all the proposals were relatively close, I selected a mover based on the positive repore and great customer service.  Moving can be stressful; and after spending a full 10 hours just moving the storage unit, I was extremely grateful that I had such a great repore with our move coordinator. 

Step 3:  Ancillary Services

Many relocation companies provide additional services from hanging pictures in your new space to computer relocation specialists if you don’t have your own IT team, and even document storage facilities.  Be sure you ask about any additional services you might need so they can be included on your original proposal. 

These are a few simple steps as you get started in the relocation process.  What additional advice do you have for others who are facing the daunting challenge of an office relocation?

 

 

Sarah Wallace is the Controller for Surber Barber Choate + Hertlein Architects, an Atlanta-based boutique architecture firm specializing in high-end residential and mixed-use development.  She is the current SDA National President.

 

 

Tags:  office move  office relocation  Society for Design Administration 

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